SmartED-i™ (including ED-iMART™) Donation Terms & Conditions for Charities and Not-for-Profit Organisations

1. Eligibility

• Your organisation must be a registered charity or recognised not-for-profit operating in good standing.
• An authorised representative must be registered on SmartED-i™ and is responsible for all actions and declarations on behalf of your organisation.

2. Nature of Donation

• All items are provided free of charge on an “as seen” and “as available” basis.
• Items may be new, used, refurbished, or surplus, with no warranties or guarantees of condition or suitability.
• SmartED-i™, ED-iMART™, GreenED Group Limited, and donors accept no liability for item quality, performance, or condition.
• You are solely responsible for assessing and confirming the suitability and safety of all items before use.

3. Delivery & Collection

• Delivery is not automatically included in donations.
• After accepting a donation, you may choose:
  • Self-Collection: Collect items directly from the donor within the agreed timeframe.
  • Request a Delivery Quote: Use the ED-iMART™ logistics option for a costed delivery quote, payable via the platform.
• If self-collecting, ensure proper vehicles, personnel, and equipment are used safely.
• All delivery costs must be paid before collection or dispatch.
• SmartED-i™ and donors are not responsible for storage, loss, or damage after the collection period expires.

4. Acceptance of Donation

• Once a donation is accepted via SmartED-i™ or ED-iMART™, it is binding and cannot be revoked.
• If you fail to collect or refuse delivery without valid reason, SmartED-i™ may:
  • Record the failure against your account,
  • Restrict future access to donations, and/or
  • Recover logistics or handling costs incurred.
• Items cannot be returned unless they materially differ from the published description.

5. Use of Donated Items

• Items must be used solely for charitable or not-for-profit purposes.
• Items must not be sold, auctioned, or used for private/commercial gain without written consent from SmartED-i™ or the donor.
• You must ensure safe and compliant use of items (e.g., electrical, fire, and health & safety standards).
• Transfer to another charity is allowed only with prior written consent from SmartED-i™.

6. Environmental & Zero Waste Commitment

• Your organisation agrees to support zero waste to landfill principles.
• When items reach end-of-life, you must:
  • Reuse, repair, or repurpose where possible,
  • Recycle or recover materials responsibly,
  • Avoid landfill disposal unless no alternative exists.
• SmartED-i™ may request proof of proper reuse, recycling, or disposal for reporting.

7. Liability & Indemnity

• SmartED-i™, GreenED Group Limited, and donors accept no liability for any loss, damage, or injury related to donated items.
• You accept full responsibility for safe inspection, transport, and use of items.
• You agree to indemnify and hold harmless SmartED-i™, GreenED Group, and donors from any claims arising from misuse or breach of these Terms.

8. Records, Transparency & Audit

• SmartED-i™ may record donation data for audit and ESG reporting.
• You consent to data storage under UK data protection laws.
• You may be asked to confirm or evidence item use or disposal for audit purposes.

9. Breach of Terms

• Non-compliance may result in:
  • Suspension or removal from donation programmes,
  • Notification to donors or partners,
  • Recovery of administrative or logistics costs.

10. General Provisions

• These Terms form the entire agreement between your organisation, SmartED-i™, and the donor.
• SmartED-i™ may update these Terms periodically; updated versions apply automatically.
• These Terms are governed by the laws of England and Wales.

11. Acceptance Declaration

By registering as a charity or not-for-profit on SmartED-i™ (including ED-iMART™), you confirm that:

• You have read and understood these Terms & Conditions.
• You are authorised to act on behalf of your organisation.
• You accept that all donations are provided “as seen” and “as available”.
• You understand that delivery is not included unless arranged.
• You agree to SmartED-i™’s zero waste to landfill principles.
• You accept these Terms as legally binding on your organisation.